Our team of Virtual Admin Assistants can help you get your bookkeeping to where it needs to be. Sign up for a weekly or monthly service package and relax, safe in the knowledge that Admin Army is getting it done.
New to accounting?
Not every great businessperson is a qualified accountant – and that’s where we come in. Admin Army also offers training to get you across the line so you can understand and work with the accounting technology that’s right for your business. We prefer Xero, but can work with you on whatever package you choose.
Resource-constrained businesses often need to track back and regain control. Admin Army has the bookkeeping muscle to restore order from chaos. We love a bookkeeping challenge and can get your accounting back on track and help you to keep it in line in the future.
Accountants love Admin Army
Did we mention how much your accountant will love us? Admin Army makes processing your annual accounts a breeze. By ensuring your bookkeeping includes the necessary focus on bank reconciliation, we reduce the workload for your accountant at year end. That means less work for them and fewer fees for you: it’s a win-win situation.
What do we do?
Admin Army can do everything you need to help keep your bookkeeping in order and under control. That includes (but is not limited to) managing:
- Accounts payable
- Accounts receivable
- Bank reconciliation
- GST processing and filing
- Preparation of monthly reports
- Email/info support
Not on the list? Give us a call. Admin Army are bookkeeping experts. If you’ve got a job that needs attention: we’ll get it done.
Frequently asked questions
Xero makes reconciliation easy, why should I outsource my bookkeeping?
We agree – Xero is the best piece of accounting software out there and has revolutionised the way small business owners interact with their financial accounts. That being said, as a small business owner you constantly need to wear a number of hats, and you do not necessarily have the knowledge or time to keep on top of your books. Not only will outsourcing to a Xero Certified Partner like Admin Army, ensure you have less admin to worry about and more time to focus on your business operations, and you will know that you are getting the most out of your monthly subscription as we keep abreast of the latest updates.
Do you only support Xero?
While we love and recommend Xero, we also have clients who use MYOB and Wave.
Are bookkeepers and accountant’s enemies?
Not at all! In fact, here at Admin Army we strongly believe in developing a collaborative relationship with our client’s accountants – this provides our clients with the best possible service from their accountant and their bookkeeper, and enables their businesses to flourish!
The way we see it, bookkeepers and accountants provide distinctly different services. As your bookkeeper, we are responsible for the ongoing maintenance of your general ledger or the processing of your transactions. Your accountant will use the accurate, up-to-date information we compile to provide you with advisory services around your business, including coaching, preparation of year-end financial accounts and tax advice.
You can find more about our approach to bookkeepers and accountants working together in this blog.
Do you have to come to my premises to take care of my bookkeeping?
With all accounting software being cloud-based, there is no need. Everything can be done remotely. Admin Army currently has bookkeeping clients all across New Zealand.
Can Admin Army do my taxes?
No. While we can assist with your GST returns, Admin Army does not provide our clients with year-end tax preparation services. We are able to prepare a set of books to trial balance, which can then be reviewed by your accountant who will use it to calculate and advise on your tax. We work with some great accountants, so if you’re looking for someone to help with this – get in touch and we can provide you with some recommendations.
How big does my business have to be to hire a bookkeeper?
Admin Army works with businesses of many sizes – from less than $50k in annual revenue to $3-$5m in annual revenue. We offer tailored packages to suit our clients unique needs.
What does a bookkeeper actually do?
We assist with the processing of your financial transactions. This includes, but isn’t limited to:
- Bank account reconciliation
- Accounts payable – entering bills and receipts into accounting software
- Making payments – uploading batch files to your bank for authorisation
- Accounts receivable – raising invoices for payment by clients
- First stage debtor management – phoning clients to make sure there are no issues stopping payment
- GST processing and filing
- Payroll processing and PAYE filing with Inland Revenue
- Software training (Xero)
- Software integration and conversions (connecting add-on’s to Xero and also other accounting software to Xero conversions).
Is my accounting software included in your fees?
No, we recommend that all of our clients hold their own licenses to their accounting software. This means that you are in control of one of your most vital business assets. Our fees all exclude accounting software, with the exception of our bookkeeping packages that include Receipt Stash (optical character reader, OCR) software to assist with data entry.
Do you work with all accountants or just some?
We’re accountant agnostic. That is, we believe that all small businesses should have an accountant, but we’re not going to tell you who it should be (unless you’re looking for a great recommendation). So, with this in mind, your accountant is our accountant and we’ll be happy to work alongside them to help your business grow!
Can you help me get set up on Xero?
Absolutely! Whether you’ve never used accounting software before or you’re looking to convert to Xero from another provider, we can help get you set up and running. We’ll also provide some top-notch Xero training to make sure you’re getting the most out of your subscription.
I’M READY TO HEAR MORE ABOUT HOW ADMIN ARMY CAN HELP ME WITH BOOKKEEPING!
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What our clients say
“I engaged Admin Army to support my business in September 2018 with an objective to improve cash flow and create time for me to focus my skill set on other areas of the business. I have been in business as a sole trader since 2006 and recognised that to achieve business growth, outsourcing this support was critical. As an existing XERO customer, I knew we had the flexibility to select a supplier located in a different city to work with us seamlessly. What I did not anticipate was the capability of XERO that would be unleashed by Admin Army. I want to thank Irene and her team for their success in reaching the collective goals we set out to achieve and the peace of mind their services provide.”
Natasha Wells, Arteria
“Finding Irene from Admin Army has been an absolute game changer for me.
I had spent way too much time struggling to get my head around my business accounting and in no time at all Irene has it sorted and is helping me to understand the mysteries of accounting. She is phenomenal with her communication, understanding, efficiency and ability to explain things to me in a way I understand.
I am a changed woman and am so enjoying being on this journey now that I have Irene in my life – I am now able to focus on that parts of the business that I’m best suited for!”
Kate, Kate the Gardener
“I recently embarked on a new business venture purchasing a Jims Tree and Stump removal franchise with all the challenges of a start-up business. I tried to keep track of the record keeping myself but soon realised I couldn’t manage and grow a new business and also keep up with the demands of back office functions. I engaged the services of Admin Army and Irene sorted my backlog, took over compliance reporting and gave me back the time and the mind space to focus on learning a new industry and establishing a new business. Irene is competent hardworking and committed to my business success and is now an integral part of my business I couldn’t imagine working without her support.”
Ray Knight, Jim’s Tree and Stump Removal (Tree Knights Ltd)
“At the end of 2017 Hawke’s Bay Hockey were in search of someone to take control of it’s bookkeeping to allow the business to concentrate on it’s core function, delivering hockey to its community and beyond. Right from the first day of meeting Irene from Admin Army, the partnership has been easy and reliable. With vast knowledge and modern day way of thinking, Hawke’s Bay Hockey is absolutely stoked to be aligned with and have on board Admin Army. Thanks so much to Irene, Kerry and the team at Admin Army.”
Andrea Cullen, Hawkes Bay Hockey
Napier, Hawkes Bay
“Irene from Admin Army has been a huge help in the running of my catering business. She has taken over payroll and made it into such a simple process for me. Hours that were taken up with sorting out wages are now spent on other areas of what we do best – cater! Admin Army works around how we work, meaning that I didn’t have to change a thing. Irene is super-efficient, and has helped with lots of advice in other areas too. I wouldn’t hesitate to recommend Admin Army, and let their expertise let you focus more on what you want to.”
Lisa Jackson, Boatshed Catering at The Chalet
“Thank you So much Irene and the Admin Army team!!
You are an asset to our company and an absolute pleasure to work with. We look forward to working with you again in 2018!”
Jodi Henning, SocialKiwi