Posted on Admin Army

7 Things You Can Do To Operate More Efficiently Today

Do you wake up each day feeling overwhelmed with all the things that need to get done in your business?

We get it.

There are a hundred items on your to-do list and that number is only growing. You don’t have enough time, money, or energy to get them all done.

While the struggle is entirely real, luckily, there are a bunch of ways for you to ease the load.

Here are our favourite ways to help you operate more efficiently starting today!

7 Things You Can Do To Operate More Efficiently Today

#1 Become A Single-Tasker

For a while there, multitasking was all the rage. It almost became a competition with your colleagues to see who could have the most tabs open or the most jobs on the go.

But, multitasking isn’t all it’s cracked up to be. In fact, it is not anywhere near as productive as once thought. By trying to keep so many balls in the air, you are basically limiting your focus jumping from task to task. Research proves it is better to only focus on one thing at a time, complete it, and move on to the next.

#2 Group Your Tasks

To help you be a single-tasker, try assigning a block of time to work on similar errands or jobs. For example, instead of responding to emails throughout the day, give yourself half an hour twice a day to read and reply to messages.

That means your focus won’t be taken away from the other jobs you are trying to get through.

#3 Level Up Your Meetings

Before you schedule a meeting, ask yourself if the goal for the meeting can be accomplished via an email, phone call or video conference. Meetings can be massive time-sappers and distract you and your team from important jobs. More often than not, they create more work too.

If you can avoid having a meeting for every little thing, then you will save hours every week.

Sometimes it is unavoidable. So, if you do need to have a meeting, set a strict agenda, pick key objectives, and only invite the people who really must attend.

#4 Get Online

No, this is not permission to scroll aimlessly through your Facebook feed! Instead, make technology work for you, not against you.

There are dozens of incredible tools to help your business run more efficiently. From online accounting software to take the stress out of doing the books to task management systems like Asana or Trello that improve workflow and communication.

You will be amazed at what these apps can do for your business.

#5 Create A Happy Workplace

When you are feeling happy and fulfilled, then it is easier to work harder, be more motivated and also be more productive. So, encourage happiness at your workplace, even if it is just you that works there.

Take care of the culture of your business and nail your mindset. Look after your employees and contractors if you have them and you will find your efficiency rockets.

#6 Do The Hard Stuff First

It can be tempting to ease into your workday by doing the easier (or more fun) jobs like reading emails and arranging your calendar. But science shows that many of us are most productive in the morning.

Make the most of your fresh morning brain by tackling the hardest jobs first. You will be relieved and proud when they are done. Plus, the momentum from accomplishing them can help you be efficient and productive for the rest of the day.

#7 Don’t Procrastinate… Automate!

What repetitive jobs take up a lot of your team’s time? Perhaps you can find ways to improve the workflow by automating them. Things like invoicing, appointment scheduling, invoice reminders and even some marketing tasks can be automated thanks to the wonders of technology.

If you aren’t sure how to streamline your business processes then there are lots of people out there that do. Let an expert loose in your biz and you will be amazed at what they come up with!

Bonus Tip: Delegate And Outsource

It’s easy to get so caught up in daily tasks that business owners can’t find time to do the things they love – or the things they really need to do to grow the business.

If you find yourself stuck on the same to-do list day after day, consider outsourcing things like bookkeeping and admin tasks. That way, you have more time and energy to devote to the areas that are your strong points.

Here at Admin Army, we love all those jobs that you hate. So, let us take care of the numbers and the admin while you focus on what you do best.

Get in touch with us today to see how we can lighten your load and allow you to operate more efficiently.