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Posted on Admin Army

11 Tips To Declutter Your Digital Life

Are you feeling overwhelmed?  You may be crazy busy in your business and the state of your computer, your emails and your digital life, in general, isn’t really helping? I have put together my top tips to declutter your digital life, so set aside some time, and tick things off one at a time.

Clean up your desktop

How many files do you have just sitting on your desktop? Those ones you saved there because it was easy at the time? Go ahead and file them. Whether that’s into the appropriate folders on your computer, in the cloud, or in the trash, move those files somewhere else that makes sense and leave your desktop feeling clean and clutter free.

Sort your bookmarks and Facebook saved posts

Having the ability to save bookmarks or posts is hugely beneficial – it means you can refer back to it, and not have to watch or read something immediately, allowing you to stay focused.  The downside is that they can build up and then feel very overwhelming to sort through.  So put aside some time, read the articles, take notes, watch the videos, and then get rid of the ones you don’t need!  The ones you’re keeping?  Again, file them in a way that makes sense to you – Facebook now has the ability to create folders in your saved posts (like one for all of those Tasty recipes you’re going to one day make – no? Only me?).

Empty your inbox

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There are two types of people when it comes to emails. Those who have hundreds or thousands of emails in their inbox at any given time, and those who read a new email and immediately file it just to make it go away. If you’re the former, now’s the time to clean your inbox.

As you’re doing this, take the time to unsubscribe from emails you don’t want or need anymore. If you find you get lots of emails from one company and you want to delete them, search for the company name within your inbox and do a bulk deletion at one time. Need a hand to unsubscribe? Check out Unroll.me to make unsubscribing quick and easy.

Top Tip: if your mail server is filing up and you need to make space – you’ll achieve this much more quickly by using the search function and filtering by email size and deleting 50 largest emails (once you’ve saved the necessary files, of course), rather than trawling through hundreds of little emails.

Close the tabs

How many tabs do you have open on your internet browser right now?  Or how many windows?  The answer is likely more than one.  In the interest of transparency – I have one window with 9 tabs, another window with one tab, and another window with two tabs.  Close the ones you’re not using, read the ones you’ve kept open until you have some free time, and get those tabs down to a manageable amount that no longer feels overwhelming.

Back up in the cloud

Save space on your computer by using a cloud storage system like Dropbox, Google Drive, iCloud or OneDrive (among others). These give you the ability to access your documents from any location with internet access and provide you with the assurance that if anything happens to your computer, you won’t lose your files.

As an added bonus, having your files in the cloud will make it heaps easier when you’re working with a Virtual Assistant and you both need to access the same file – you’ll both always have access to the latest version.

Get rid of notifications

Be honest, how often do you pull out your phone the moment you get a notification? Best solution to that? Remove the notifications! You can still check your emails, Facebook or any other apps, any time you like, you just don’t get notified when you have something new. This will help you to stay focused, and then you can take time out to check all your applications when you need a break or have completed the task. If you have notifications on your computer – do the same thing!

Empty your recycle bin

When was the last time you emptied your recycle bin on your computer?  How many files are their currently in your recycle bin? I just emptied mine (and I do it relatively regularly – monthly/bi-monthly) and there were over 2,000 files.  It’s one of those functions that gets used often (delete!), but the next stage of permanent deletion from the device doesn’t often happen.  So go and hit delete, and see how much space you get back!

Clear out your downloads folder

Similar to your recycle bin, the downloads folder is one that is often used but rarely cleared. Go through and work out what you need and don’t need. If you’re keeping it – file it appropriately. If you’re getting rid of it – move it to the recycle bin.  And then don’t forget to go back and empty your recycle bin again.

Minimise your device apps

Search through the apps on your phone ortablet and take a look at what you have on there.  How many do you use regularly and what can go?  The less you have on your phone or tablet, the less cluttered it will feel.  At the very least, sort your apps into folders, so you don’t have to scroll through 17 pages of apps to find the one you’re looking for.

By way of example, the folders I have on my phone are:

  • Utilities – this is banking apps, calculators, maps, etc.
  • Photography – any camera or camera roll related apps
  • Entertainment – any games, social media, cinema apps
  • Health – Fitbit, health tracking, calorie conversion apps
  • Shopping – loyalty apps (mainly food related)
  • Work – these are the apps for all of the software platforms I use that also have an app option – LastPass, Asana, MailChimp, Xero, etc.
  • Apple apps – all those annoying apps that Apple preloads onto your phone that you can’t get rid of – I’ve hidden them away on another page so they don’t bother me
  • Misc – anything that doesn’t fit into any of the above categories
  • I also leave my key ‘go-to’ apps on the main screen – these are my phone, emails, contacts, Spotify, Facebook, calendar, camera, etc.

Rearrange your folders

Are you constantly searching for documents that you know you’ve filed somewhere but can’t work out where?  Chances are your filing system needs an overhaul.  Think about what makes sense to you and what works for you, and start again.  It might be time-consuming to set up, but once it’s done you’ll feel much better for it and save a lot of time moving forward.

Simplify your social media

Facebook can take up far more time than it should, so remove yourself from groups you no longer care about or turn off the notifications, unlike pages that aren’t of interest, and even remove friends you’re no longer in contact with.  If you saw someone walking down the street and wouldn’t say hi, chances are they shouldn’t be on your friends list.  Want to keep someone as a friend but don’t want them showing up in your newsfeed?  Simply unfollow them instead.  Same goes for Instagram, Twitter and anything else you’re on.  If you don’t want to see their stuff anymore, just unfollow them.  Done.  Now you know when you log in, you’ll be seeing more of the information you really care about.

 

Yes, some of these tips are going to take you a little time, but overall you’ll be gaining time by having a streamlined and effective system that works for you. You’ll feel less cluttered and more minimalistic, allowing you a freedom from the constraints of technology.  Declutter your digital life today!

One more tip? Try and get offline as much as possible. The digital world will still be there when you’re back from the real world!

Need a hand?  Get in touch now to discuss how one of our Virtual Assistants can help you declutter your digital life today.

Not sure where to start? Download our FREE worksheet designed to help you figure out what tasks to delegate in your business.